Main responsibilities:
Admininstration Support
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Provide daily secretarial and administrative support to BU GM, arranges appointments, travel arrangement and expense reimbursement, e-expense approval, to ensure all applications guided in finance/ compliance/SOP
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In charge of BU GM’s daily admin matter, including monthly BU GM’s Itineraries, Air-ticket, hotel booking, budget application & reimbursement, etc.
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Understand finance/compliance /SOP and share to team
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Follow up on budget accruals and reimbursement overdue tracking as needed
Assist with BU Events and operations
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Coordinate business events planning, in particular management meetings, annual kick-off, etc.
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Ensure all meetings have proper minute documentation with actions, deadlines and responsible persons
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Follow up on meeting actions to ensure they are completed on time
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Organize the leadership group teambuilding activities
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Support BU GM‘s special project, and keep closely contact with BU GM's sub team
Cross function communication
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Serve as BU focal contact point to ensure the communication and cascading of cross functional initiatives
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Maintain and direct the key BU internal communication platforms
Other tasks/responsibilities assigned by BU GM
About you
What you should have?
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Minimum bachelor degree holder
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At least 3-5 years relevant work experiences in large multinational companies in administrative or secretarial roles
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Project coordination and management skill is preferred
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Good communication: able to clearly communicate objectives, get alignment and actively follow up
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Excellence command of both written and oral English & Mandarin
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Ability to keep critical BU information confidential
