Third Bridge is a leading global research firm established in 2007, with a team of over 1,500 employees worldwide dedicated to fueling decisions with expert insights. We accelerate and enhance decision-making for investors and business leaders by unearthing unique expert insights across multiple sectors, geographies, and topics.

For nearly 20 years, we've helped clients access knowledge on demand from experts, in-person and through our Library covering over 65,000 companies.

Key Responsibilities

Administrative and Operational Support:

Assist with gathering requirements from Asia stakeholders and providing administrative support for market research tasks. Support the preparation of documentation for RFQs/RFPs by compiling technical specifications and commercial terms as directed. Provide clerical assistance during the vendor evaluation process and help maintain documentation throughout the selection and onboarding phases, ensuring all compliance records are accurately filed.

Maintain and update comprehensive records for Asia suppliers and contracts across platforms like Vendr, ensuring all product information, quotations, and compliance documentation are accurate and current.

Assist in the review of new vendor contracts to ensure payment terms align with company standards and payment run schedules, helping to prevent delays in processing.

Assist with the implementation of global procurement policies, workflows, and strategies within the Asia/local region by supporting the localization of documentation and technical specifications.

Act as a junior point of support for the rollout of global procurement workflows to Asia stakeholders, helping to communicate changes and ensuring that local procurement activities maintain strict adherence to overarching global standards and compliance requirements.

Liaison and Coordination Support:

Support internal departments by providing basic procurement guidance and administrative help as directed by the manager.

Schedule regular check-ins with key suppliers and provide administrative support for quarterly business reviews involving internal stakeholders.

Coordinate with the accounts payable team to ensure supplier invoices are correctly documented and submitted for timely processing.

Transactions Processing and Record Keeping:

Provide support in raising Purchase Orders (POs) and maintaining accurate transaction records for the procurement team.

Assist in resolving administrative tickets assigned to the procurement team under guidance.

Manage the contract procurement lifecycle by tracking service usage data, goods delivery, and proactively collecting missing documentation from contract owners.

Help document issues or escalations from stakeholders and suppliers for review by senior team members.

General duties:

Develop a thorough understanding of the company's spend policy and procurement workflows to provide clear, basic explanations to stakeholders and ensure all activities maintain compliance with established procedures.

Collaborate with internal business units and stakeholders under the guidance of senior team members to facilitate seamless day-to-day procurement operations.

Support initiatives to enhance efficiency and standardization of procurement activities by assisting with documentation updates and process tracking.

Assist in the regular review of Asia spend profiles, contributing data collection and basic analysis to support the team's cost optimization efforts.

Build trusted relationships with business stakeholders across Asia.

Challenge business requirements where appropriate to reduce unnecessary spend.

Provide procurement advice throughout sourcing activities.

Help to drive stakeholder adoption of procurement processes.

Act as a proactive procurement representative for assigned business functions and Asia region, building trusted relationships and providing advice to drive process adoption and cost optimization.

Preferred Skills and Requirements

Basic understanding of procurement principles and a strong interest in supply chain management
Strong organizational skills with the ability to support senior team members in data gathering and document preparation
Proficiency in both English and Chinese, with clear written and verbal communication skills
Professional demeanor when coordinating with internal stakeholders and external vendors
Ability to handle administrative multi-tasking and prioritize support duties effectively
High level of accuracy and attention to detail for maintaining records and processing orders
Willingness to work in a fast-paced environment and meet transactional deadlines
Quick learner with the ability to adapt to new procurement software and office tools
Proactive attitude toward problem-solving and escalating issues to the team when necessary
A reliable team player who demonstrates a strong commitment to company policy and compliance
Strong work ethic with a positive attitude

Third Bridge values your trust and is committed to the responsible management, use, and protection of personal information. By submitting a Third Bridge job application, I hereby provide Third Bridge (including Third Bridge's affiliates and relevant third-party suppliers) with my consent to collect, store and process my personal information for the purpose of recruitment administration, as well as to share such personal information with third parties for the same purpose, in accordance with the Candidate Privacy Notice.

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway, and we will be happy to consider your application.

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