Main Purpose
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Take responsibility on all aspects of a trade in the full lifecycle of the shipment
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Coordinate between internal divisions and external counterparties
Knowledge, Skills and Abilities
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Minimum 2 years apprenticeship and commercial experience (knowledge on international trade and logistics is preferred)
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Good command in English, PC literacy
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Ability to be flexible and work to deadlines and under pressure
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Communication skill and problem-solving skill are very important
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Sensitive on numbers and able to identify the profit/loss in full course of the shipment
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Able to work in details while maintaining full picture of the shipment
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Efficient and well-organized, able to take responsibility, performance driven
Key Responsibilities
1. Contract preparation
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Coordinate with contract admin to draft the contract
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Coordinate internally and externally to reach agreement on the contractual clauses
2. Manage Exposures
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Ensure the payments can be only affected against contractual documents
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Prepare and book the cargo invoices
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Monitor the cargo exposure on day to day basis
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Ensure LCs are fully workable and LC presentation can be made timely
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Other types of payments incl. T/T, DP, credit, RMB L/C
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VAT forecast and collection for domestic shipments
3. Logistics
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Logistics arrangement including bulk, container, rail, truck, barge, warehouse etc.
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Coordinate to prepare the issuance of shipping documents
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Screen the service provider and report incidents happened
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Conduct Due Diligence check on storage locations
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Ensure the business/commodity/quality are in compliance with customs and local regulations
4. Quantity and Quality management
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Nominate surveyor and send out supervision appointments
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Arrange for assay analysis and ensure the result can be reported on time
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Coordinate to resolve the onsite issues on quantity and quality
5 Stock
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Identify the stock type and arrange for stock inspection per company rules
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Coordinate with warehouse to reconcile the stock position
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Organize stock audit if required
6. Hedging and pricing
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Calculate the hedging quantity
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Enter hedge and adjust if required
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Ask for QP optionality declaration
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Coordinate the pricing orders between customers and DD, collect pricing confirmations.
7. System
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Prompt and timely update on operations system
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Use system reports to control the shipment flow/accurate data entry/exposures, evaluate the common issues to save operational cost
Key Relationships
- External counterparties, including suppliers, receivers and service providers
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Internal: traders, deals desk, finance, credit, accounting, tax, legal in shanghai and other offices
