JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Title: Facilities Coordinator
Visitor Management
- Greet external visitor and internal staff with high degree of professionalism and courtesy
- Sort and distribute all incoming mail and overnight packages
- Handle walk-in enquires, guest wireless assistance and visitor pass
- Manage badging process, new hire badges and coordinate with system vendor
Conference Room and Event
Act as administrator for conference rooms throughout the portfolio
Ensure conference rooms are cleaned on a regularly scheduled basis
Regularly inspect furniture for damage and repair/replace furniture, as needed
Assist with catering ordering, setups, event planner and ordering, as required
Financial Management
Provide initial review and coding of FAcOps invoices for invoicing management
Review, scan and forward invoice to FCS/account payable, as required
Capture payment info, spreadsheet and data control
Payment Document Filing
Troubleshoot resolution of vendor invoice billing
Coordination with Vendor for quotation and invoice received
Office Facility Management
Business card ordering and delivery
Office and equipment keys maintenance and management
Manage postage, local / foreign courier in and out.
Inventory and stocking of office and tea point supplies, where applicable
Maintain up-to-date Emergency contract information list with work, home and cell numbers
Vendor Management
- Manage the vendor relationship and monitor vendor’s supplier
- Acknowledge receipt ordered items from the vendors and bill from landlord
- Assist in vendor set up and request of Public Liability insurance certificate.
- Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.
- Coordinate with third party vendor to facilitate supply, service calls & preventive
maintenance of network printer/MFD
Property Maintenance Coordination
- Office maintenance work coordination with landlord and contract vendor
- Assist in yearly fire drills exercise and communication with internal floor warden
- Coordinate after-hour HVAC request, where applicable
Move/Add/Change/events
- Assist in provide support need to complete move and coordinate and verify set up requirements
Other duties as assigned
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
