We are seeking a highly organized and proactive
Executive Assistant to provide dedicated support to the Sr. Sales Director overseeing the dynamic and fast-growing automotive sales operations in China for Molex. This pivotal role ensures the seamless execution of day-to-day activities by expertly managing complex calendars, coordinating domestic and international travel, facilitating clear communication, and organizing key meetings and events.
As a trusted partner to the Sr. Sales Director and the broader Molex automotive sales team, you will play a critical role in driving operational efficiency and enabling strategic focus. The ideal candidate thrives in a fast-paced environment, demonstrating professionalism, discretion, and exceptional attention to detail. You will be a proactive problem-solver who anticipates needs, adapts quickly to shifting priorities, and fosters collaboration across diverse teams.
This role presents an exciting opportunity to make a meaningful impact within a leading automotive division. You will leverage your executive support skills in a fast-paced, global environment, communicating fluently in English to collaborate effectively with diverse international teams. Join us and be a key contributor to our continued success and dynamic future.
What You Will Do In Your Role
- Coordinate scheduling for individual meetings, leadership sessions, and company-wide events, while preparing materials, briefing notes, and follow-up documentation
- Manage confidential and sensitive information with discretion, serving as the primary liaison between executives and internal/external stakeholders
- Arrange detailed domestic and international travel itineraries, proactively handling scheduling conflicts and ensuring compliance with company policies and budgets
- Process and reconcile expense reports promptly, track reimbursements and approvals, and maintain accurate budget records for office and events
- Plan and support recurring team meetings, including agenda preparation, minute-taking, and follow-up on action items
- Manage all meeting logistics such as catering, AV setup, room reservations, participant communications, and maintain organizational charts and shared resources as needed
- Lead coordination of company-wide events by developing timelines, managing budgets, securing vendors, overseeing event execution, and ensuring alignment with company culture and values
The Experience You Will Bring
- Previous experience supporting leadership teams, within an international, fast-paced corporate environment
- Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with expense management and calendar scheduling software.
- Experience planning and managing complex domestic and international travel, including logistics and cost-control
- Experience processing and reconciling expense reports accurately, monitor budgets, and identify cost-saving opportunities
- Experience coordinating corporate events from planning through execution, including vendor management and budget oversight
- Fluent in English enabling professional interaction with global teams and external partners
What Will Put You Ahead
- Associate's degree or higher in Business Administration, Communications, or a related field
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Who We Are
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At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
