The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Job Title
SPC Admin Manager
Location
Dalian
Description
This is an exciting opportunity for SPC Admin Manager.
Job specification
- Prepare fee proposals and ensure alignment with the agreed fee schedule and commercial terms.
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Manage the end-to-end billing process, including:
1)Calculating invoice amounts based on contractual terms and actual transaction volumes.
2)Preparing billing input files.
3)Reviewing billing information in the billing system and coordinating any required corrections with the billing team.
4)Issuing invoices to clients.
5)Monitoring outstanding receivables and following up on payment status.
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Coordinate Special Purpose Company (SPC) incorporations and maintenance activities by liaising with local judicial scriveners, clients, and the APEX Tax team to ensure timely completion of all required procedures.
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Maintain and update SPC information accurately and promptly in management trackers and internal systems.
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Coordinate with internal stakeholders to collect required data and documentation and distribute information to relevant teams as necessary.
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Manage the accounts payable (AP) process, including:
1)Collecting invoices addressed to APEX entities.
2)Creating purchase orders (POs) and payment requests in the system.
3)Following up with the Group Finance team to ensure timely payment processing.
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Upload SPC-related documents, including invoices and tax filing/application documents, into internal systems to support payment processing, accounting, and record-keeping requirements.
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Collect and review accounting checklists as part of the organization’s quality control and compliance processes.
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Support and supervise junior members of the Administration team by providing guidance and on-the-job training, reviewing work quality, and managing performance to ensure operational excellence.
Skills Required:
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Over 8 years’ experience as secretory or administrator, self-driven, detail oriented, be of high responsibility and good communication skill preferred;
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Excellent Japanese speaking & reading is a must. Good English reading & writing.
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Skilled in Excel, VBA is a plus
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Experience in treasury/accounting is a plus.
What you will get in return:
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A genuinely unique opportunity to be part of an expanding large global business;
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Competitive remuneration commensurate with skills and experience;
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Training and development opportunities
Additional information:
We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
